Exports and PDFs
Every project page exports from the same place: the Share popover in the top bar, on its Export tab. Some editors add extra formats. Exports download directly in your browser.
Export options by surface
Section titled “Export options by surface”| Surface | Formats | Options |
|---|---|---|
| Shot List | Layout List or Shot Cards; scenes filter (All scenes, Interior only (INT), Exterior only (EXT), By time of day, Custom selection); orientation | |
| Schedule | Detail level: Compact (one row per scene) or Detailed (shots listed under each scene); Days to include: All days or Custom selection; orientation | |
| Callsheet | Page size (US Letter / A4) and orientation | |
| Script | PDF, Fountain (.fountain), Final Draft (.fdx), Outline (.txt) | Page size for PDF; script PDFs are always portrait |
| Cast and Crew | All, Cast, or Crew; availability day columns; orientation | |
| Gear | Organize by Department, Ownership, or Flat list; department and owner filters | |
| Equipment Packages | PDF or JSON | Format, orientation (PDF), package selection |
| Contacts | JSON | Export JSON downloads your contact book |
| Whiteboard / Diagram | The board is rendered as an image, at print resolution | |
| Documents page | Export Boards with a board checklist and orientation; uses each board’s saved preview, so it is lower quality than exporting from inside the board | |
| Text document | PDF, Export as Word (.docx) | Markdown copy is also available (Cmd Shift M) |
| Slides | PDF, PowerPoint (.pptx), PNG | One page or image per slide |
Steps for the common case are in Export a PDF.
What a text document export carries
Section titled “What a text document export carries”A text document exports every block, but a PDF and a Word file cannot do everything the editor can.
- Line breaks made with Shift Enter inside a paragraph, heading, quote, list item, task, toggle, callout or table cell come through as line breaks in both formats.
- Nested blocks (anything indented under a paragraph, a quote, a callout, a task, or a toggle heading) come through in both formats. A toggle heading exports open, with its body underneath it. The PDF indents them the way you wrote them; the Word file carries the text level with the rest.
- Video, audio, and attached files cannot play in a PDF or a Word file. The PDF carries a card naming the file, its caption, and a link to it. The Word file carries the name and the caption as plain lines, and a link only when the block points at a pasted web address; a file you uploaded is behind a signed link the Word export cannot create.
- Embeds export as a link card with the title and the URL, never as a playable frame.
- Images are embedded in the PDF. The Word file carries a placeholder naming the image and its caption instead of the picture.
- Equations render properly in the PDF. The Word file carries the LaTeX source.
- Text colour, highlight colour and table cell colour all come through in both formats. A colour set on a whole block from the side menu does not; the text is unaffected.
- Word specifics: quotes, code blocks, and callouts arrive as plain paragraphs, headings below level 3 arrive as Heading 3, and a numbered list restarts at 1. The PDF keeps all four. Word is the editable handoff; the PDF is the faithful one.
What a board export carries
Section titled “What a board export carries”A whiteboard, diagram or slides export is a picture of the canvas rather than text you can select, because a board is drawing as much as it is writing.
Exported from inside the board’s own editor, with the Share popover’s Export PDF, the picture is rendered at print resolution: small text stays readable on paper and holds up when you zoom into the PDF, and every shape on the board is included however many there are. Export Boards on the Documents page is different, and lower quality: it uses each board’s saved preview picture rather than opening the board, so a board exported that way comes out at screen resolution. Export a board you want to print from inside the board.
A beat board is the exception: it exports as real text, one card per beat, because that is what a beat board is.
Boards carry no page breaks of their own, so a whiteboard or diagram is fitted to a single page. If your board is wide, export it in landscape.
Combine into one PDF
Section titled “Combine into one PDF”At the bottom of the Export tab, Combine with other documents… bundles several project documents into a single PDF:
- Expand the section and tick the documents: Callsheet, Shooting schedule, Shot list, Gear list, Script. Reorder with the arrows.
- Choose Page size and Orientation. Including the script forces portrait.
- Click Download combined PDF (N). Two or more sections get a generated cover page with a table of contents.
A callsheet must be published before it can be combined.
File names and delivery
Section titled “File names and delivery”PDFs download as project-name-doctype.pdf (for example myfilm-shotlist.pdf, myfilm-schedule.pdf, myfilm-combined.pdf). A “Generating PDF…” toast shows while the server renders; “PDF exported” confirms the download.
Branding and watermarks
Section titled “Branding and watermarks”- Every generated PDF carries a footer with who generated it, when, “Created with CineFlow”, and page numbers.
- Most exports also carry a header on every page with the project name, the document type and the export date, so a loose page out of a printed pile still says what it belongs to. Text documents are the exception: they read start to finish, so the header prints on page one only and the pages after it use the space for your writing instead.
- A text document exports in CineFlow’s own typeface, at the heading sizes and text weights you see in the editor.
- On the Free plan, PDF pages carry a CineFlow watermark. Paid plans export without it.
Limits
Section titled “Limits”- Server-rendered PDF exports count against a monthly quota on the project owner’s plan (exports of your own workspace documents count against your plan). When it is used up, the PDF export limit reached dialog offers a one-time PDF Export Pack or a plan upgrade. See Billing and usage for the monthly allowance on each plan and the size of the pack.
- Client-side exports do not use the PDF quota: slides (PDF, PPTX, PNG), Word (.docx), Markdown, JSON, Fountain, FDX, and Outline downloads.
- On phones, the Export tab for schedule, gear, and people is not available; export from a desktop or tablet browser.